Privacy Policy
A legal disclaimer
PRIVACY POLICY
Effective Date: March 1, 2025 Last Updated: March 1, 2025
Introduction
Rosas Rapid Response Notary LLC ("we," "our," or "us") is committed to protecting the privacy and confidentiality of our clients. This Privacy Policy explains how we collect, use, store, and protect your personal information when you use our notary services, visit our website, or contact us for any of our professional services including mobile notary, remote online notarization (RON), loan signing, apostille services, certified translation, immigration form assistance, estate planning notarizations, and wedding officiant services. By using our services or website, you agree to the terms outlined in this Privacy Policy.
Privacy Policy
Information We Collect
In order to provide you with professional and accurate notary services, Rosas Rapid Response Notary LLC may collect the following personal information:
Full legal name, current address, phone number, and email address. Government-issued photo ID information is required for identity verification. Details about the documents presented for notarization, translation, or apostille processing. Payment information, including method of payment and transaction records. Information submitted through our website contact forms, scheduling tools, or email inquiries. Session data collected during remote online notarization (RON) appointments including recorded video sessions as required by Florida state law.
How We Use Your Information
Rosas Rapid Response Notary LLC uses the personal information we collect solely for the following purposes: to schedule, confirm, and complete notary appointments and service requests; to verify the identity of signers as required by Florida notary law and remote online notarization regulations; to process payments for services rendered; to send appointment confirmations, reminders, and follow-up communications; to comply with Florida state notary recordkeeping requirements and applicable federal laws; to process apostille requests and certified translation services on your behalf; and to continuously improve the quality and accessibility of our services.
We do not use your personal information for marketing purposes without your consent and we never sell or rent your personal information to any third party under any circumstances.
Remote Online Notarization (RON) Recording Disclosure
In compliance with Florida Statutes governing remote online notarization, please be advised that all remote online notarization sessions conducted by Rosas Rapid Response Notary LLC are recorded and securely stored for a minimum of ten years as required by Florida law. These recordings capture audio, video, and identity verification data from your RON session. RON session recordings are kept strictly confidential and will only be disclosed to authorized parties when required by law, court order, or regulatory authority. By participating in a remote online notarization session with Rosas Rapid Response Notary LLC you acknowledge and consent to the recording of your session.
Confidentiality of Your Documents
At Rosas Rapid Response Notary LLC we understand that the documents you entrust to us are among the most important and sensitive records in your life. All documents presented for notarization, certified translation, apostille processing, or any other service are handled with the strictest professional confidentiality. We do not share, copy, reproduce, or disclose the contents of your documents to any unauthorized third party. Document information is only shared with the specific agencies, institutions, or parties directly involved in processing your service request, such as apostille processing agencies or title companies, and only with your knowledge and consent.
How We Share Your Information
Rosas Rapid Response Notary LLC does not sell, trade, rent, or otherwise share your personal information with third parties for commercial purposes. We may share your information only in the following limited circumstances: with title companies, escrow officers, or lenders when facilitating loan signing services on your behalf; with state or federal apostille processing agencies when processing your apostille request; with certified translation platforms or professionals assisting with your translation services; with payment processors to facilitate secure transactions; or when required by Florida law, federal law, court order, or regulatory authority.
Payment Information
Rosas Rapid Response Notary LLC accepts payments through trusted third-party payment platforms. We do not store, retain, or have access to your full credit card or banking information. All payment transactions are processed securely through our third-party payment processors in accordance with their respective privacy and security policies. For questions about payment security please contact us at 904-531-3565.
Website Cookies & Analytics
Our website may use cookies and analytics tools such as Google Analytics to collect non-personally identifiable information about how visitors interact with our website. This data helps us understand website traffic, improve user experience, and better serve our clients. You may choose to disable cookies through your browser settings at any time. Please note that disabling cookies may affect the functionality of certain features on our website.
Data Security
Rosas Rapid Response Notary LLC takes the security of your personal information seriously. We implement reasonable and appropriate physical, electronic, and administrative safeguards to protect your personal information from unauthorized access, disclosure, alteration, or destruction. All remote online notarization sessions are conducted through state-approved, encrypted RON platforms in compliance with Florida law. While we take every precaution to protect your information, please be aware that no method of electronic transmission or storage is 100% secure and we cannot guarantee absolute security.
Your Rights
As a client of Rosas Rapid Response Notary LLC you have the right to request access to the personal information we hold about you, request corrections to any inaccurate or incomplete personal information, request the deletion of your personal information where permitted by applicable law and notary recordkeeping regulations, and opt out of any non-essential communications from us at any time. To exercise any of these rights please contact us directly at 904-531-3565 or reach out through our website contact form and we will respond to your request promptly.
Third Party Links
Our website may contain links to third-party websites, including scheduling platforms, payment processors, and social media pages. Please be aware that Rosas Rapid Response Notary LLC is not responsible for the privacy practices or content of any third-party websites. We encourage you to review the privacy policies of any third-party websites you visit through links on our site.
Changes to This Privacy Policy
Rosas Rapid Response Notary LLC reserves the right to update or modify this Privacy Policy at any time. Any changes will be effective immediately upon posting the updated policy on our website with a revised effective date. We encourage you to review this Privacy Policy periodically to stay informed about how we are protecting your information. Your continued use of our services following any changes to this policy constitutes your acceptance of those changes.
Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or the handling of your personal information, please do not hesitate to contact us:
Rosas Rapid Response Notary LLC Clay County, Florida 📞 904-531-3565
🌐 rosasrapidresponsenotaryllc.com ✉️ info@rosasrapidresponsenotaryllc.com
🗣️ Hablamos Español